04 Working with Data in the Dashboard

Note: If you have not yet completed Section 2 (Getting Started) or Section 3 (The Dashboard), we recommend you doing so first.

Now that we've learnt more about The Dashboard, let's turn to explore the various Views available in MinuteBox. The Dashboard allows you to display your entity information in many ways through a collection of Views. Views allow you complete flexibility as to what you want (and do not want) to see.

Used in conjunction with the Toolbar, you can quickly show and hide fields with the click of a button.

The MinuteBox Dashboard contains four built-in Views:

  1. Entity List View
  2. Calendar View
  3. People View
  4. Precedent View
MinuteBox Views put you in complete control of the visualization of your entity data. The following sections go into more detail on each View.


Entity List View

The Entity List View is the main "central source of truth" for all data residing in your account that is accessible based on your permission level. This is the same whether you are an administrator or a view-only share recipient.

Where does the data in the Entity List View come from?

Your Entity List View (and each Dashboard View for that matter) is populated with data that resides in the Entity Information Summary. We will do a deeper dive into the Entity Information Summary in subsequent chapters.

Customizing the Entity List View

The way the Entity List View is displayed, filtered, and ordered is completely unique to you. The data displayed on the Entity List View is a summation of all of the entity data available for each of your entities. As a result, the Entity List View is generally the most utilized MinuteBox View.

🎓 Review Chapter 3 - The Dashboard for more information on customizing Views via the Sidebar and Toolbar.

Calendar View

The Calendar View is the summary of all dates residing in your account that are accessible based on your permission level. If a date is referenced in your entity data, it is available in the Calendar View.

Available Dates to Track

Extra-Jurisdictional Registrations
Business Name
Incorporation Date
Responsible
Regulatory Licenses
Trademarks
Patents
Land Registrations
Municipal Business Licenses
PPSA Registrations
Domain Names
Directors (date elected, etc)
Officers (date elected, etc)
Capital
Governing Documents
Fiscal Year End
Imports
Sharing
Notes
Plus, Custom Dates

Customizing the Calendar View

The data displayed on the Calendar View is a summation of all of the calendar data available for each of your entities. The way the Calendar View is displayed, filtered, and ordered is completely unique to you.

The Right Panel

The Right Panel of the Calendar View is meant to give you a handy scroll view of the same data that appears for the rest of the Workspace. The Right Panel will automatically update as you hide or show calendar fields or filter fields. 

🎓 Use the power of filters, hidden fields and sorting to turn the Right Panel into a handy "tickler" system for dates and reminders. Learn more in our knowledge base.

People View

The data displayed on the People View is a summation of all of the People data across your entire account – including entities, references and users.

Available People View Fields

The following fields are available via the People View:

Field Name More Detail
Name Person name (Individual or Company)
Type Person type (Entity, Reference, or User)
Email Email address associated with the person
Phone Phone numbers associated with the person
Address Addresses associated with the person
Roles The person's role (Officer, Shareholder, Director, etc) across all referenced entities
Affiliations The person's affiliations to other entities and roles
Entities The entities that the person is connected with

Like the rest of the Dashboard, the way the People View is displayed, filtered, and ordered is completely unique to you.

Defining "People" and "Persons"

In MinuteBox, we define "People" and "Persons" as including any legal person. A legal person may either be an individual or a legal entity (like a Corporation, etc).

People Types

MinuteBox groups People into three possible People Types. Once merged, People may have one or all three of these types.

MinuteBox category Person type
Entity An  entity is an Entity that is being managed on MinuteBox.
Reference A reference is a Person referenced in an Entity managed on MinuteBox.
User A user is a Person that has user access to your MinuteBox account.


Merging People

MinuteBox does not always automatically merge People. This is meant to protect against errors that can arise for similar or same names that are, in fact, different People. While the Database (specifically the Entity Information Summary) will provide helpful recommendations when entering data, it will automatically merge People records if you explicitly choose an existing person record. To avoid picking the wrong person, ensure you check for data familiar to you about the person to help ascertain their identity, such as their phone number, email or address. 

Merging, when needed, is simple. Select the rows to merge by clicking the check box next to the person names you wish to merge and click "Merge". You will now see each of these entries combined as one master record for that Person.


Precedent View

The data displayed on the Precedent View is a summation of all of the precedents in your account. This includes Documents, PackagesForms and Transactions.

Available Precedent View Fields.

While we will cover how to work with Precedents in a future chapter, the Precedent View allows you to display all or some of the following fields:

  1. Title
  2. Modified
  3. Created
  4. Word count
  5. Character count
  6. Document count
  7. Created by
  8. Precedent Type (Document, Package or Form)
  9. Usage count

Like the rest of the Dashboard, the way the Precedent View is displayed, filtered, and ordered is completely unique to you.

ℹ️Tip! Keep documents, packages, and forms organized by using the various features available via the Toolbar and Sidebar.

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